Microsoft Word - Tenant Organization Registration Package

DistrictofColumbiaDepartmentofHousingandCommunityDevelopment

HousingRegulationAdministration–RentalConversionandSaleDivision

1800MartinLutherKing,Jr.Avenue,S.E.,

Washington,D.C.20020

Telephone442‐4407|www.dhcd.dc.gov



Revised 04/02/2015

Application for Registration For Tenant Associations (5 or more units)

The attached application for tenant organization registration includes preparation

instructions. The registration application must include: a letter of interest in purchasing, an

association membership list, a registration application, a statement from a tenant organization

officer attesting to the truthfulness of the information, articles of incorporation, a certificate of

incorporation, and by-laws.

The certificate of incorporation may be obtained from the D.C. Department of Consumer

and Regulatory Affairs (DCRA) by submitting the articles of incorporation between the hours of

8:30 a.m. and 4:15 p.m., Monday through Friday. The One Stop Center is located at 1100 M

Street, S.W., and the phone number is (202) 442-9546. The current fee is $50.00, however the

fee is subject to change without notice.

Because the tenant organization’s by-laws are important to its successful operations, it is

advisable for the organization to obtain competent legal counsel before adopting them.

If you should need assistance with the preparation of the Registration Application, the

articles of incorporation and the by-laws, you may contact the following organizations:

D.C. Department of Housing & Community

Development

1800 Martin Luther King, Jr. Avenue, S.E.

Washington, D.C. 20020

(202) 442-7200

D.C. Office of the Tenant Advocate

2000 14th Street, N.W., Suite 300-N

Washington, D.C. 20009

(202) 719-6560

Housing Counseling Services

2410 17th Street, N.W.

Washington, D.C. 20009

(202) 667-7006

Latino Economic Development Corporation

641 S Street, N.W.

Washington, D.C. 20009

(202) 540-7417

Please contact the Rental Conversion and Sale Division If you have any questions regarding

this matter.

INSTRUCTIONS FOR COMPLETING THE REGISTRATION PACKAGE

LETTER OF INTEREST IN PURCHASING: State the tenant organization’s interest in

purchasing (see attached form). This should be included in the package as a cover letter

to the owner.

APPLICATION FOR REGISTRATION: State the name of the tenant organization, the date

of incorporation, the address of the housing accommodation offered for sale, the date the

offer was received (not necessarily the same as the date on the “Offer of Sale”), the

name of the owner, the name of the sales agent, the names, address(es), position and

phone numbers of the officers of the tenant organization, the name of the tenant

organization’s legal counsel (if any), the number of units, the number of occupied units,

the number of members in the tenant association, the number of employees of the owner

in the preceding one hundred twenty (120) days and the number of tenants who have

been occupants for less than ninety (90) days. (The Application for Registration must be

signed and notarized by the organization’s president or other authorized officer.)

Attach a copy of the Articles of Incorporation, the Certificate of Incorporation, and the By-laws.

The Articles of Incorporation and By-laws are evidence that the tenant organization has

the legal capacity to hold an interest in real estate.

An officer of the tenant association must sign the Letter of Interest in Purchasing, the

Application for Registration, the Application for Registration Certification and the

Membership Lists. The Application for Registration, with the attachments, must be

provided to the owner or the owners agent and one (1) copy must also be forwarded to

the Mayor within the applicable time frame. Both should be either hand delivered or sent

by certified mail with the return receipt requested. If the document is hand delivered, the

receipt, which is included with this package, should be completed and signed by the

recipient. The copy for the Mayor should be addressed to:

D.C. Department of Housing and Community Development

Rental Conversion and Sale Division

1800 Martin Luther King, Jr. Avenue, S.E.

Washington, D.C. 20020

(202) 442-4407

If you have questions, please call the Rental Conversion and Sale Division on (202) 442-4407.

LETTER OF INTEREST IN PURCHASING

Date: _______________________________________

To: _________________________________________

(Name of Owner or Agent)

_________________________________________

(Address)

_________________________________________

Dear Sir or Madam:

The ____________________________________ Tenant Association, Inc., incorporated on

_____________________________, 201___, pursuant to Title IV of the Rental Housing

Conversion and Sale Act of 1980, D.C. Law 3-86, as amended, (the Law) expresses its interest

in purchasing the housing accommodation(s) located at:

_____________________________________________, Washington, D.C.

In compliance with the registration requirements and to give evidence of our capacity to hold

real property, enclosed is a copy of the tenant association’s Application for Registration,

including:

- the Articles of Incorporation,

-Bylaws, and

-Certificate of Incorporation,

which documents include the names, addresses and telephone numbers of the association’s

officers and legal counsel (if any).

This statement of interest and the accompanying registration materials are sent in response to the

Offer of Sale and Tenant Opportunity to Purchase (Offer) dated ,

20 . That Offer was received by tenants on

, 20 .

In addition to providing a copy of any ratified third party contract, pursuant to the Law and to

assist the tenants association in exploring the feasibility of purchasing this property, please

provide the following documents and/or information within seven (7) days of your receipt of this

letter:

1. A floor plan of the building(s), if available;

2. An itemized list of monthly operating expenses, utility consumption rates, and

3. capital expenditures for each of the two (2) preceding calendar years; and,

4. The most recent rent roll, a list of tenants, and a list of vacant apartments.

(1)

A copy of any contract with a third party, if one exists, for the sale of this property. In

accordance with the Law, you are required to provide the above-listed documents and/or

information within seven (7) days of your receipt of this letter. For every day of delay beyond

the seven (7) days, the period allowed for us to negotiate a contract of sale with you shall be

extended one (l) day.

Sincerely,

Tenants Association, Inc.

(Name)

By:

(Signature)

Its: President

Enclosures

cc: D.C. Department of Housing and Community Development

Rental Conversion and Sale Division

1800 Martin Luther King, Jr., S.E.

Washington, D.C. 20020

(202) 442-4407

(2)

APPLICATION FOR REGISTRATION

Title IV of D.C. Law 3-86, as amended

Rental Housing Conversion and Sale Act of 1980

“Tenant Opportunity to Purchase Act"

1. Name of Tenant Association: _______________________________________

2. Date of Incorporation: _____________________________________________

3. Address(s) of housing accommodation(s) offered for sale:

________________________________________________________________

4. Date offer of sale received: __________________________________________

5. Name of owner(s) (if known): ________________________________________

6. Name of sales agent (if any): ________________________________________

7. OFFICERS OF TENANT ASSOCIATION:

a. Position: ____________________ Name:__________________

Address: _______________________